by Alex Benepe | June 15th, 2011
Are you based in the tri-state area or planning on attending World Cup 2011?
Consider volunteering at the event and receive free admission, a free staff jacket, and the experience of a lifetime as you meet and work with other passionate Quidditch supporters from around the country and more than 1,500 athletes from around the world.
Want to volunteer? CLICK THIS HUGE BUTTON.
Different tasks range from orienting and helping teams at the event site, refereeing or snitching in games, assisting vendors, medics, security, and other event staff, working at the headquarters booth, managing fields, crowd control, admission, video & livecast work, social media and website updating, and more. No event-organizing experience is required, and there will be training and orientation and we will do our best to assign tasks based on preferences and existing skill sets.
In addition, people who live farther away from New York or who will not be able to attend World Cup can still do volunteer work from far away. In the months leading up to the event, we will need as much help as possible promoting the event through the internet and reaching out to countless NYC schools and other local resources.
Please help us out by sharing this link with your friends!
As you may note, the form asks for recipients to list who referred them – the person with the most referrals will receive two free VIP passes for the World Cup, which include guaranteed pitchside seats and access to the VIP tent with free food and drinks.
UPDATES (8/16):
Volunteer shifts will be open for signup in September. Exact times will be posted later, but generally will run from early in the morning until late at night, starting Thursday November 10th, and running through Monday November 14 (includes time for set-up and clean-up).
The IQA is hosting a volunteer workshop on the weekend of September 10 – 11. Sign up here.
How volunteer perks work:
All on-site volunteers get to keep their World Cup 2011 Staff jacket
One shift (4 hours) = Free day pass (for either day, includes that day’s games and entertainment)
Two shifts (8 hours) = Free weekend pass (for both days including concert and entertainers)
Three shifts (12 hours) = Free weekend pass and finals matches ticket
Chris Mecir
July 15, 2011
11:41 pm
I would like to learn about volunteer opportunities
Kale Nicks
July 19, 2011
10:51 pm
How old do you have to be to volunteer?
Alex Benepe
Commissioner
July 20, 2011
1:53 pm
We can accept any age, but volunteers under 18 will need a signed note from their parent or guardian.
Kale Nicks
July 20, 2011
8:42 pm
So an 11 year old could volunteer? If so, what would they do?
Dean
July 22, 2011
11:23 pm
How many people are you willing to let volunteer and when will the volunteers know that they can help out?
Am I too late to volunteer now? Oh nooo
Alex Benepe
Commissioner
July 23, 2011
8:56 pm
We will talk to our organizers and see where someone aged 11 fits into the rules.
Dean: You are not too late! We will be accepting volunteers well into the fall. Just fill out the registration above!
Alex
Nicole
July 24, 2011
1:45 am
Just curious, when will people be notified if they’ve been chosen to volunteer? I submitted my registration a few days ago, so I was just wondering when I may hear back =)
Alex Benepe
Commissioner
July 24, 2011
2:06 am
Hi Nicole,
We email all of our volunteers on a weekly basis. You should get an email by this Friday – check back here and let us know if not!
You won’t be getting your on-site assignments until closer to the date, but we will be giving small assignments now and then that can be done online or from home to help promote the event.
Thanks for checking!
Taylor
July 27, 2011
10:04 pm
I am 17 soo will i need a note from my parents and how long will we have to work like the whole day? And if we volunteer do we get the whole weekend for free or just that day?? Ohh and do we need to do a certain amount of hours to get the staff jacket?? Yeaaa I think those are all my questions lol. Thanks. POTTERHEAD4EVER
Love Taylor Nicole
Alex Benepe
Commissioner
July 28, 2011
2:04 am
Hi Taylor Nicole,
Shifts will be 4 hours each. 1 shift gets a free day pass, 2 shifts get a free day pass and a jacket, 3 adds a weekend pass on top of that, 4 shifts gets the weekend pass and a ticket to the finals. But really,the reason you should volunteer is because it’s a fun and awesome experience. We just throw the perks on top as a small token of our thanks.
Thanks for your question!
Alex
Nat
July 30, 2011
1:13 am
If you are 13 and have a sibling who is 7, and both are interested in volunteering, would one of our parents or both be allowed to accompany us to watch the matches? And what kind of work could we do
cass
July 31, 2011
11:07 pm
hi. i am from singapore. will i be able to volunteer from over here and still get the jacket? please say yes! (: i wont be needing the free tickets.
Alex Benepe
Commissioner
August 4, 2011
4:04 pm
@Nat – We can probably find something for you to do. I’m not sure about your sibling, but we’ll certainly consider it. Your parents are certainly allowed to accompany you if they purchase tickets for themselves.
We’ll be in touch with everyone who signed up soon!
@Cass – Unfortunately the jacket is only for people who work onsite. However, if for some reason we happen to have a few leftover, we may auction them off online at a later date and we’ll keep you updated.
Katelyn Mason
August 4, 2011
6:25 pm
Dear Commissioner Benepe,
I am going to a athlete in the upcoming World Cup as a member of Aberforth’s Army from KY. I’ll be busy with matches, but can I still sign up to volunteer? I would love to help out.
Sincerely,
Katelyn Mason
Alex Benepe
Commissioner
August 4, 2011
8:13 pm
Hi Katelyn,
You definitely can volunteer. Most teams will three or four games on day 1, and since there are roughly 11 hours of games, you should have anywhere from 2 – 4 hours between each game.
We would love to have your help, particularly with refereeing, since players know the rules better than anyone.
As long as you are on the signup form, you’ll get more information about everything you can do as the date approaches.
Nate
August 5, 2011
11:11 am
Where are players and staff going to be staying for the week prior to the World Cup and during it? I just want to know where the most WC people are going to be staying in case I end up volunteering since I’m not from NYC.
Thanks.
Alex Benepe
Commissioner
August 6, 2011
11:40 am
Hi Nate,
For the most part we are going to be recruiting onsite volunteers from locals, because we don’t have the resources to help outside volunteers cover accommodation costs. However, if we need to bring in additional volunteers from outside of NYC, we will do our best to connect outside volunteers with local volunteers to arrange for housing. If you can find housing on your own, you can definitely volunteer at the event. More information will be sent out to all volunteers at the end of the month.
Nat Davis
August 6, 2011
3:20 pm
So sad I love Quidditch but Im from Australia nothing this awesome ever happens in Australia but im soo going to follw this online
Ashley Lopez
August 6, 2011
6:01 pm
Hi, my friend just showed me the video and i was freaking out only because this so cool! I would love to volunteer but I don’t live in the city i’m about and hour or two away would i still be considered as on site??
Julie
August 7, 2011
1:08 am
What would be the requirements for snitching?
Alana
August 9, 2011
5:11 am
Will we be notified of anything following the submitting of our application? I filled it out the other day. Thanks.
Erin Mcdonald
August 10, 2011
12:02 am
Good day Commissioner Benepe!
I have a question about the volunteering. Would it just be for Saturday and Sunday, or would we have to come in early?
Thank you for your time,
Erin McDonald
Alex Benepe
Commissioner
August 10, 2011
12:48 pm
Nat – teams are starting in Australia. Email andrea.hill@internationalquidditch.org for more information.
Ashley – if you are willing to come in and do work at the event or during setup on the days prior, we would love to have you. You can let us know when we email volunteers with assignment openings soon.
Julie – Speed, agility, creativity, and humor are all necessary for good snitching. In terms of quantitative requirements, we’d like to know what your best times are for different distances (400m, 800m, 1600m, 3200m, 5000m), as well as anything else about your athletic background (soccer and wrestling are great). Video submission of running, climbing, and acrobatic skills is encouraged.
Alana – Yes, we have an email going out to everyone today.
Erin – It depends what you sign up for. We will have shifts open on Thursday, Friday, Saturday, and Sunday. You can do as little as one shift on one day, or as much as every shift on every day. We haven’t started signing up people for shifts yet but we will soon.
Alana
August 11, 2011
4:40 pm
Alex,
I didn’t receive an e-mail yesterday or today. Just wondering if the e-mails were sent out or not (or if I need to resubmit my application.)
Thanks!
George Willis
August 14, 2011
2:15 am
Are there going to be plenty of snitches, or are you going to recruit players from teams that get knocked out of the tournament? Because if/when we lose, I’m sure people on our team (along with others) would be more than willing.
ashley
August 15, 2011
1:01 pm
Hi I just want to know the dates I can help and what we will be doing there
Alex Benepe
Commissioner
August 16, 2011
11:37 am
Alana- A few emails have gone out this week, so you should probably sign up again if you didn’t get them. Double check and make sure you’re entering your email address correctly.
George, We would love to have additional snitches, they should fill out the snitch sign up form: https://docs.google.com/a/internationalquidditch.org/spreadsheet/viewform?hl=en_US&formkey=dDRFc2ZDaVVaNllaNGlza2JkTHVUZEE6MQ#gid=0
Ashley – we’ve put up additional information about dates at the bottom of the article.
Thanks for the questions everyone!
Kelley
August 16, 2011
11:43 am
Alex! I am totally coming all of the days, I’m so stoked. What’s a good excuse for a note for school? Haha, I’m thinking about targeting it as a Marketing field trip..
Alex Benepe
Commissioner
August 16, 2011
11:59 am
We can provide an excuse note for you! It’s worked before…
Mikinley Weaver
August 17, 2011
6:01 pm
Too bad. I would love to come, and even more so volunteer! But sadly I have no means of paying for the trip and housing; Airline tickets from the west coast are expensive.
Elvira
August 22, 2011
7:37 pm
Hi I come from Sweden and wondered as I’m planning on going to watch the event could I be a volunteer on-site if I pay for my accomodation myself?
Love Elvira
Alecia
August 23, 2011
6:31 pm
Hi, Alex, a friend and I would love to volunteer and we’ll most likely be able to volunteer if our parents give the go. But just out of curiosity, when is the final match?
Nickie
August 29, 2011
7:45 am
If I volunteer by posting links online and things like that, will I get a World Cup 2011 jacket? I live all the way in Hawaii and can’t make it to NY =(
Susanna
September 2, 2011
8:30 pm
I volunteered a few days ago and I haven’t recieved an email yet, I was just wondering if you sent one out this week. I also signed up for the event on the weekend of September 10th, but is it okay if I bring my exchange girl? She won’t be here to work at the actual world cup, and I don’t have anywhere for her to go while I’m at the workshop.
Kale Nicks
September 2, 2011
10:17 pm
Where can I get the form that minors their parents to sign in order to volunteer?
Alex Benepe
Commissioner
September 4, 2011
9:24 am
@Elvira – Yes, you can absolutely volunteer on-site. Make sure to sign up, and you will receive an email soon.
@Alecia – the final matches (semi-finals, an alumni all-star game, and finals) will most likely begin in the stadium at 6 PM and end at around 9 PM. Our league management council is still working out the schedule (it’s a big process scheduling 450 games over two days!)
@Nickie – Unfortunately the jackets are reserved for on-site workers, because we are running a tight budget and they are designed to help designate staff from the members of the public. However we really appreciate your support. Shoot me an email and we can discuss this further.
@Susanna – We usually send emails on a weekly basis but things have been pretty busy scheduling the workshop for local volunteers. We should be getting an email out to all volunteers soon. You can absolutely bring friends or family. If they want to volunteer as well, they are welcome to it.
@Kale – we are still assessing the minors situation with the island administrators and our insurance company.
Nickie
September 6, 2011
5:07 am
Yeahh I figured that, but it was worth a shot. Hopefully I can make it to NY next year for the Qudditch World Cup. I will still be happy to volunteer in any way I can though. Where can I email you at?
Catherine
September 5, 2011
8:44 pm
Hi,
I just signed up to be an on-site volunteer. I’ll be in NYC from 11/10 -16 but if I am able to get down there earlier is it possible for me to help out even if I only checked off the dates for the actual World Cup?
Alex Benepe
Commissioner
September 5, 2011
10:06 pm
@Catherine – Yes definitely. We are starting setup on 11/9 so you can help out on wednesday, thursday, and/or friday before the event. Volunteers who are NOT attending the workshop this weekend will get a special shift signup form email after sept. 12.
Khushbu
September 9, 2011
2:38 pm
I filled out the form about a week ago and I haven’t received a confirmation e-mai; Was I too late for the sign-ups?
Sarah Coheh
September 23, 2011
3:21 pm
Was I too late? I live in New York and my friends and I would really like to help out with this.
Rebecca
September 23, 2011
10:18 pm
Could I get service hours for school signed off on if I do this? It looks really cool and I’ll probably do it regardless, but my school has a service hour requirement and if I could get them signed off through this it would be AMAZING.
Hudson
September 24, 2011
9:32 pm
I have a question,
Is there maybe going to be a Live Stream of the QWC? I live in Hong Kong, and I really want to watch it, but I doubt I could just fly to new york, my broom might not be able to handle the strain. Then again, it’s not the best broom type. (Haha.) Anyways, is there going to be a live stream? And where can I watch it, like a site?
Dan Panzarella
Admin
September 24, 2011
10:47 pm
Hey Hudson,
There will definitely be a live stream. Just come back to our website here, and we will redirect you to the video for that weekend.
Michelle Polton-Simon
September 25, 2011
2:36 pm
Me and my friend are wondering if we can still volunteer at the World Cup
We live in New York and are hoping to work at the Cup. Let us know if we can
Molly
September 26, 2011
5:43 pm
Dear Commissioner Benape,
I’m a student at Middlebury College, home of Quidditch! I am hoping to travel to NYC for the World Cup this year, and I would love to volunteer! However, I am unsure if I will be able to take the time off academically. Can I register as a volunteer anyway in hopes that I can make the tournament, but if something happens, not actually attend?
Thanks, and looking forward to a great tournament,
Molly
Delsy
September 26, 2011
9:22 pm
Dear Commissioner Benap,
For the upcoming workshop in October would it okay if I only come for the last two hours? I have classes that I can’t skip on saturday mornings.
Thank you!
Alyssa B
September 27, 2011
9:38 pm
Is there a specific form to fill out for volunteers under age 18, or should they just have their parent/guardian write a permission note?
Helen
October 1, 2011
11:36 pm
Hi Alex
Is is possible to sign up as a group? I’m represent of our high school’s honor society and there are like at least 50 members who want to come. We want to keep track of who’s coming and who’s not so it is not convenient to ask people to all register by themselves on the spreadsheet. So is there any way that we could register as a group? We’ll get permission slips dwai.
-Helen
btw I left you a msg.
Ruth Avi
October 2, 2011
12:08 pm
Hey I’m from Massachusetts but I think I’ll drive up for the weekend to volunteer and watch! But yeah, I’m under 18 so do I need to do anything special or just get a signed note?
Ruth Avi
October 2, 2011
12:19 pm
Also, as a volunteer do we have to be neutral or can we cheer on our teams?
Dan Panzarella
Admin
October 2, 2011
1:21 pm
If you’re associated with a team somehow, let us know just so we don’t make you like, a goal ref or something for a game your team is playing in. But other than that situation, feel free to cheer for your team.
Jen
October 2, 2011
6:12 pm
Hi everyone! I’ve signed up to volunteer but I’m a little confused by a few things in the latest emails. Are all the volunteers getting jackets now, or is it still just for people working two shifts or more? Also, where’s the location of the volunteer workshop on October 22nd? Thanks!
Ruth Avi
October 2, 2011
10:56 pm
A few questions:
Can we still volunteer if we didn’t go to the first workshop as long as we go to the one in October?
If you don’t have spots left, I can do face paint or something (Not really a question but a suggestion)
Alison
October 3, 2011
5:16 pm
Hi, I filled out the volunteer form about a week ago and haven’t received a resopnse. I see you’re getting a lot of questions about this- sorry! I just don’t want to miss out; I’d love to volunteer!
Hannah
October 3, 2011
9:38 pm
HI I’m Hannah and I’m a huge die hard HP fan and i would totally do this even if we don’t get them but I was just wondering if we get community service hours from this? just asking so I know if I can kill two birds with one stone, I’m still joining no matter what though
~Hannah =3
Chaya
October 7, 2011
2:53 pm
Like Ruth I only just filled out the volunteer form. I was not sure if I was available that weekend, but now I am and would love to volunteer. I have the same question as she did, are there still spots available? Is it ok that I was unable to attend the September Volunteer event?
Also, people are mentioning in the thread before me a workshop happening in October. I do not see that one listed anywhere on the site, but would most likely be able to attend.
Thanks,
Chaya
Alicia Radford
Admin
October 9, 2011
7:55 am
Spots are still available! It’s okay if you didn’t come to our first workshop. Sorry, with several hundred people signed up to volunteer and basically one person making the schedule I don’t have time to respond to everyone until the schedule is finished, which should be by the end of this week.
I’ll send out another email about the second October workshop soon.
Chaya
October 21, 2011
7:09 pm
Great. You know I was one of the Volunteer Coordinators for LeakyCon 2011 and did a lot of the scheduling for that. I would be happy to help you with scheduling if you need it and as I already know how to do it. Just shoot me an email! I still haven’t gotten any emails so I am not sure if I am on the mailing list
Jenn
October 9, 2011
2:48 am
Hi.
Like others, I sent out a form to volunteer well over a week ago. I still have yet to receive my e-mail. Are we still eligible to volunteer, or not? Just wondering, I really want to go to this either way.
Alicia Radford
Admin
October 9, 2011
7:53 am
You are! Sorry, with several hundred people signed up to volunteer and basically one person making the schedule I don’t have time to respond to everyone until the schedule is finished, which should be by the end of this week.
Catherine
October 10, 2011
9:35 am
Hi.
At the top of this page it states that volunteer medics are needed but when I went to register as a volunteer medic was not listed as a volunteer position. I am a New York State certified EMT and am certified the National Registry of EMTs. I really want to volunteer and would like to help to the fullest extent of my abilities, i.e. as medical staff, if possible.
Thanks so much
Sara
October 10, 2011
4:27 pm
Hey all!
My friends and I (a group of 10) are interested in volunteering at the World Cup. Is there any way we could volunteer in groups TOGETHER– so we weren’t working alone? If we can’t, we have tickets and we’ll attend as visitors
Thanks!
Sara
Robin Rowland
October 12, 2011
6:19 pm
Helllo, I signed up last week with my friends, and I realize that you have a lot of volunteers, but I wanted to make sure I was on your mailing list so I recieve these emails. Please let me know!
Thanks!
-Robin
Adam J
October 14, 2011
9:19 am
I signed up to volunteer and have been reciveing weekly emails, but I have yet to sign up for a shift because of housing complications. What would be the latest I will need to sign up for a shift?
Sue
October 14, 2011
2:46 pm
I would love to sign up to volunteer, but I don’t know yet what my work schedule will be. Whatever it is, I will at least have *some* time I can volunteer. Can I get on the email list without singing up for specific shifts? How late can I get a specific shift? Thanks!
Sue
October 14, 2011
2:47 pm
Can I get on the email list without getting a specific shift yet? My work schedule is unclear at this point.
Liz
October 16, 2011
3:32 pm
Hello,
Terribly sorry to bombard with the same impatient questions, but I signed up at the start of this month, and I worry that I will not get an e-mail before the volunteer workshop times are available. Would it be alright to show up to the workshop if we do not get an e-mail by that time?
In that case, I noticed someone mention October 22nd as the workshop date, but it would be really helpful to know the exact available times. I am assuming it will be at Randall’s Island?
Thanks so much!
Banafsha
October 17, 2011
4:50 pm
Hi,
Sorry to bother you, but I signed up at the beginning of the month and I still haven’t received a email. Was a confirmation suppose to have been sent?
Rachel
October 20, 2011
7:45 pm
Hello,
Sorry to flood you all with inquiries, but I filled out the form almost 2 weeks ago, and I just want to know if there is anything I need to do or meeting to attend before the World Cup. Thank you for your time,
Rachel
Matt
October 21, 2011
1:14 am
Hey, I signed up to volunteer, but I haven’t gotten a confirmation email or anything yet. If you could send me some sort of correspondence, that would be great. I’ve even sent Alex Benepe.
Thanks.
Matt
October 21, 2011
1:16 am
I meant sent Alex Benepe a message on Facebook. Please respond, I need to finalize my plans. Thank you.
Sofiya
October 21, 2011
6:47 pm
Hi Im attending the workshop tomorrow and I wanted to know whether I will receive a parent consent form at the workshop or if its on the website.
Lizz
October 24, 2011
2:21 pm
I would LOVE to help volunteer, but am unavailable this year. Can I get stuff sent to me for next year??
Michelle Polton-Simon
October 24, 2011
9:51 pm
I missed the workshop, does that mean I will be unable to volunteer?
Adar
October 28, 2011
12:58 pm
Hi! I filled out the registration form for volunteers on October 8th and I haven’t gotten any email or confirmation. I just wanted to check in and see if there are other details I should know about. I see that several other people have the same question, so I’m sorry to bombard you as well.
Thanks
Joseph
October 31, 2011
3:46 pm
Hey!
I volunteered a couple weeks ago and was wondering when I am likely to hear if I have been accepted?
Best wishes,
Joseph
Zohre
November 2, 2011
9:58 pm
Hi!
I was thinking about doing this for a while but I only volunteered yesterday (November 1st). Is there still a chance that I could be accepted?
Sofiya
November 8, 2011
11:58 am
What does it mean if I didn’t get a email with the volunteer schedule but my friend did?
jeremy
November 13, 2011
2:17 pm
Do you have to be a certain age to be a snitch and if so what age.
Also do snitches have to be affiliated with a team and do they have a specific form to volunteer